Executive Assistant

The National Employment Law Project (NELP) seeks a detail-oriented, highly organized, and dynamic Executive Assistant committed to getting results. You thrive working with mission-focused colleagues and are excited to enhance daily workflow and strengthen organizational effectiveness centered in racial equity. You will provide high-level administrative support to two executive team members, the Executive Director and Chief of Staff.  This is an extraordinary opportunity to leverage your talent and join a team that ensures progressive and impactful worker-driven policies are at the forefront of worker rights in the U.S. labor market.

 

Who We Are

Founded in 1969, the nonprofit National Employment Law Project (NELP) is a leading advocacy organization with the mission to build a just and inclusive economy where all workers have expansive rights and thrive in good jobs. Together with local, state, and national partners, NELP advances its mission through transformative legal and policy solutions, research, capacity building, and communications. Our victories over the last decade have impacted the lives of an estimated 100 million workers and their families. We lead and collaborate in fights for higher pay and just benefits, secure and safe jobs, and support at each stage in a worker’s life. We build worker power and we challenge rules that allow corporate harm and undue power. We are transforming precarious work by raising the floor so that every job is a good job and everyone who wants a job can have one. Together over the next decade, we will build Black, immigrant worker power and advance transformative solutions to achieve racial and economic justice. For more information, read our annual reports and explore our website: www.nelp.org

NELP has a team of 55 staff people based across offices in New York City, Washington D.C., and Berkeley, CA, with a 12-person Board of Directors, an annual budget of $18M, and hundreds of partners in the field with whom we work to further our mission.

 

What You Will Do

You will provide administrative support by working closely with the Executive Director and Chief of Staff.  This role requires a high degree of independence and initiative to solve problems and develop processes to support the objectives of the Executive Director and Chief of Staff.  Your work will also include partnering or liaising with other executive leadership, internal and external stakeholders. You must be able to work with speed and accuracy to produce a consistently high-quality work product.  Your responsibilities will include, but are not limited to the following:

  • Manage complex calendars for the Executive Director and Chief of Staff, such as scheduling and prioritizing meetings; and calendaring, tracking, and monitoring key deadlines and tasks.
  • Manage confidential documents, correspondence and preparing for or attending meetings requiring a high degree of sensitivity and attention to privacy.
  • Manage and track communications by drafting, proofing, and disseminating routine correspondences; and managing post-meeting follow-up communication and action items.
  • Conduct research on various topics and compile information to support decision-making by Executive Director and Chief of Staff.
  • Support coordination and attend Board of Directors meetings, produce minutes and manage other relevant documents for Board administration.
  • Provide direct administrative support to Executive Director and Chief of Staff by managing key contacts, expenses, reimbursements, coordinating travel, electronic files, and managing other relevant documents.
  • Develop processes and prepare for complex in-person and virtual meetings, with/for Executive leadership, Board of Directors, partners and other external and internal stakeholders (e.g., managing travel arrangements, Zoom/virtual meeting programs and invitations, preparing meeting materials, creating notes or reports, and identifying next steps, coordinating post-meeting work or surveys).
  • Engage in special projects and events as needed.
  • Provide office management support for the Washington, DC office.
  • Actively contribute to NELP becoming an anti-racist organization that reflects and embodies our values.

 

Who You Are

  • You have at least three years’ relevant administrative, office management, or executive assistant experience with the knowledge of what is needed to support senior or executive staff; preference for experience in a non-profit, labor, or academic environment.
  • You are able to work with a high degree of independence and take initiative to prioritize and advance objectives of the Executive Director and Chief of Staff without detailed instruction.
  • You exercise discretion and independent judgment involving considering, comparing, and evaluating different courses of action and then making a decision or recommending a decision on important matters consequential to the priorities of the Executive Director and Chief of Staff.
  • You enjoy creating more efficient systems and processes to ensure all operations run smoothly; you are highly detail-oriented, have excellent organizational skills, and have a demonstrated ability to manage multiple projects.
  • You are scrupulous about respecting confidentiality in your role representing executive team members.
  • You anticipate challenges, are solution-oriented and seize opportunities to meet the objectives of executive staff.
  • You excel at prioritizing competing projects and needs, handle matters expeditiously, proactively, and follow through on projects to successful completion.
  • You have strong people skills and are an excellent communicator; you create high-quality written products, which are error-free, clear, and well-organized; you excel at copyediting.
  • You embrace technology. You have mastered Microsoft Office365 applications and Zoom. You enjoy learning new tools to become more effective and efficient. In addition, familiarity with Salesforce, Box, Canva, Airtable is a plus, but not required.
  • You are committed to building your racial equity competencies and you are continuously learning, reflecting, and growing.
  • You are self-aware, curious, and respectful with strong interpersonal skills and emotional intelligence, fostering a sense of purpose and community and have high standards for holding yourself and others accountable.
  • You operate with a commitment to excellence, integrity, diplomacy, and camaraderie.

 

Start Date, Location, Compensation and Benefits:  In response to the pandemic, all staff are currently working remotely and are not traveling. When conditions are amenable, the position will require some travel. Candidates must be able to work from the Washington, D.C. office at the point that we return to working in the office. The remote start date will be as soon as possible. The salary for this position is $80,000.

NELP believes in work-life balance and ensuring that employees are able to care for themselves and their family members. Therefore, compensation at NELP also includes an excellent comprehensive benefits package, including full coverage of family health insurance, a medical reimbursement plan, generous vacation and sick leave, plus additional organization-wide holidays, significant contribution from employer to a retirement plan (both an unelected contribution and employer match), 12 weeks paid parental leave, and student loan repayment assistance for qualifying participants, and professional development opportunities.

To apply:  Through our online database, please submit a resume and a brief cover letter expressing your interest in working with NELP: https://nationalemploymentlawproject.applytojob.com/apply 

We will consider applications on a rolling basis.

NELP is a 501(c)(3) non-profit organization and an equal opportunity, fair chance, affirmative action employer, committed to building a diverse and inclusive workforce.  All qualified applicants will be considered for employment without regard to race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.   

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